The General Data Protection Regulation harmonises data privacy laws across Europe to protect and empower all EU citizens and introduces the most stringent data protection regulation in the world covering Personal Data. The regulations mean:
PI Indemnity Company Ltd (“PI Indemnity Company”) is committed to protecting private data and we will keep personal data confidential unless we are required to disclose it by law or regulation. PI Indemnity Company acts as Data Controller and Data Processor for this information.This privacy statement explains what information we collect from individuals, how we use any information, who we may share it with and why, the rights about the information disclosed to us and the way we protect your privacy.We will review and update our policy within the regulations in force, from time to time, continued access to our service indicates an individual’s agreement to any changes.
Use of Personal Data
The law permits the use of personal data for restricted legal purposes as follows as Contractual – to fulfil contracts – it is necessary to provide the product or service agreed by Legal Duty – to meet our legal or regulatory obligations e.g. under the Financial Services and Markets Act and the rules of the Financial Conduct Authority Legitimate Interests – when PI Indemnity Company has a business or commercial reason to use the personal data which does not unfairly use this information against the best interests of the data subjected) Consent – clear unambiguous and informed consent to holding the personal data Vital Interest – to protect life Public task
PI Indemnity Company uses Personal Data as permitted under the legal bases a – c above to provide services and comply with regulatory requirements and to ensure clients and contacts are fully informed of PI Indemnity Company services and service developments. If PI Indemnity Company wants to hold Personal Data for other purposes it will seek affirmative consent in advance and give an explanation of why it wants to hold the information and for what specific purpose.
If data subjects do not wish us to collect and use their personal information in this way, and inform us of their wishes, we will not use the personal data but it may mean that we will be unable to provide our products and services.
Types of Personal Data collected by PI Indemnity Company
We collect information about individuals when they enquire about or sign up to one of our products or services:
Sources of Personal Data
We collect information directly from you and a variety of sources, including:
If appropriate financial advisers will have provided us with a lot of personal information on your behalf.
Disclosure of Personal Data
We may share personal data with companies within PI Indemnity Company Group Ltd and with a limited number of other organisations where necessary to provide PI Indemnity Company’s products and services and where required by regulation or law:
We never sell personal data to other organisations or individuals. We will process personal data lawfully and keep your information safe and secure.We may also share the information if the corporate structure of PI Indemnity Company changes in the future, for example:
Processing Personal Data
All personal data is processed within the UK, and the European Economic Area (EEA).We will only send your data outside the EEA to:
If the data is transferred outside the UK and the EEA it will only be to countries that provide equivalent data privacy laws or are part of international privacy standards organisations to enforce equivalent privacy standards e.g. the Privacy Shield framework between the EEA and USA.
Protection of Personal Data
PI Indemnity Company Ltd complies with our obligations in taking information and system security seriously at all times.
We have stringent controls in place to help protect Personal Data and to minimise loss or damage through accident, negligence of deliberate actions. Our employees receive annual training to help protect sensitive or confidential information.
Our security controls are in line with industry standards, alongside our own internal policies and procedures to manage risks to the confidentiality, integrity and availability of your information.Personal Data Retention
We will keep your personal information for as long as you are a client of PI Indemnity Company. After our relationship with you has ceased, we may keep your data for up to 7 years to meet our legal or regulatory obligations or if we have a technical issue.
Under GDPR, Data Subjects (i.e. you) have the following rights in relation to how PI Indemnity Company uses your information. They are:
Cookies are small text files that are placed on your computer by websites. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.When someone visits www.piicam.com collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way, which does not identify anyone.
We do not attempt to find out the identities of those visiting our website (www.piicam.com). We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Protecting and keeping safe personal data in line with data protection laws is important to us. If data subjects believe that we have not handled personal data as set out in our Privacy statement, please visit our how to make a complaint page on our web site. We will do our best in making things right.
By accessing this site, certain information about the user, such as Internet protocol (IP) addresses, navigation through the site, the software used and the time spent, along with other similar information, will be stored. These will not specifically identify the user.
The information will be used internally only for web site traffic analysis. If the User provides unique identifying information, such as name, email and other information on forms stored on this Site, such information will be used only for statistical purposes and for communicating back with the user and will not be published for general access. We, however, assume no responsibility for the security of this information.